Planning a party is always something of a stressful affair. You have a strict deadline and it always feels like there isn’t enough time, and the bigger that party is, the more daunting it can be. Whether it’s for a wedding, anniversary, birthday, graduation, or any other special event if you’re looking at a party that has 50 or more guests, then it’s becoming a truly big affair, and you might want to think about getting a little help to handle it. Here, we’re going to look at aspects of the party you can outsource to free up some of your own mental capacity and peace of mind.
Where’s it going to be?
If you’re not hosting the party at your own home, then you need to start thinking about an appropriate venue. Your house and backyard might not be able to handle that kind of crowd, after all. Finding a good party venue is all about thinking of your needs, such as how many guests you’re going to be able to expect, whether the venue is suitable for the age range of your guests, and whether it’s accessible, or not. Venues can operate very differently from one another, so don’t go in with any assumptions, just know your needs and be prepared to list them off to find the space that best meets them.
Getting the look right
You’re going to want your space to fit the vibe and theme of the occasion, regardless of where you’re hosting it. If you’re doing the decor yourself, then you need to find a supplier to help you get all the balloons, ribbons, and whatever other knick-knacks you need to make it a reality. If you want to really wow your guests (especially the guest of honor) with high-quality decor, then you might want to look at the possibility of hiring an event decorator like https://www.weddingdesignllc.com/home.html. Of course, the more that you’re willing to spend, the more that it’s going to show how much you can transform a venue to meet your needs. Some parties might not warrant that level of expense, but some might.
Feeding your guests
It’s not much of a party if you go home with an empty belly. As soon as you have your guest numbers and your venue established, you should answer the question of catering. Some venues will provide catering but you might still want to opt for your own caterers like https://www.saintgermaincatering.com/catering/catering-in-northern-va. For one, you have much more say over what the menu is going to look like. You can also make sure that your guests’ dietary requirements are going to be met. What kind of catering you opt for depends on what kind of event you want to throw, whether you want a party with everyone mingling and a buffet as the centerpiece, or you want a more important and classy affair with a three-course meal.
The entertainment
A party without any kind of entertainment is going to be a very dull affair, indeed. What’s most important is that the entertainment you hire suits the mood and vibe of the party as best as possible. Every party should have some music, whether it’s a DJ, a band, a pianist or otherwise. What kind of entertainment you have beyond that typically depends on the age range of attendees. Clowns aren’t likely to wow adults as they will children, just as kids probably aren’t going to be too impressed by a stand-up act or a singer. There are a lot of party entertainment agencies you can work with, so do some browsing.
How everyone is going to get there
If your venue is accessible and close to your guests, then you might not need to think too much about arranging travel ahead of time. However, if the venue is far out, or if there are some guests who face barriers to making the trip, then you may want to make some travel arrangements. This can include, for instance, hiring a coach to pick up the guests as a group, and to leave them back. If you’re planning to have alcohol available at the party, then you might want to look at booking taxis or cars ahead of time to make sure that everyone gets home safely, as well. If it’s a big party, you want to make travel available in advance.
Hosting a party is a big job, so make sure that you’re able to do it by getting what help you need, as recommended above.
